Administrative Assistant

2023-02-08

Full Time

Description

All offices are currently open, and our employees are back 4 or 5 days a week in Hudson Yards, NY and 3 days a week in all other offices. If you have questions on this policy or the application process, please contact [email protected]

COMPANY OVERVIEW

Global Atlantic Financial Group is a leader in the U.S. life insurance and annuity industry, serving the needs of individuals and institutions. Global Atlantic is a majority-owned subsidiary of KKR, a leading global investment firm that offers alternative asset management across multiple strategies and capital markets solutions.

Global Atlantic is looking for a diverse team of talented individuals who reinforce our culture of collaboration and innovation. We are dedicated to the career development of our people because we know they are critical to our long-term success. Join our team and come grow with us.

We use Greenhouse as our scheduling tool and communicate through their systems. At times, your email may block our communications. Please be sure to check your SPAM so that you do not miss critical information about our process, including scheduling.

POSITION OVERVIEW

Global Atlantic is seeking an Administrative Assistant to provide support to our Legal and Compliance Team. The Administrative Assistant will assist in managing schedules, scheduling domestic and international travel, submitting expense reports. Demonstrating strong communication and organizational skills, the successful Administrative Assistant must be able to manage multiple responsibilities in a fast-paced environment and competently take on diverse responsibilities across all activities performed within the company. Teamwork, multi-tasking, professionalism and flexibility are all very important. Role will require presence in the office 4-5 days a week. The essential duties and responsibilities include:

Provide administrative support to including scheduling meetings, coordinating calendars, and arranging travel
Answering multi-line phone and ensuring messages are delivered for teams supported
Provide support and assistance in the preparation of general correspondence, presentations, and reports
Perform general office management duties, such as ordering supplies and keeping shared spaces in good working order (conference rooms, pantries, reception).
Coordinate visitors to office (including other GA staff, consultants, auditors and regulators.)
Arrange catering and AV requirements for major meetings (may include external or internal parties)
Process invoices for payment; research and resolve issues/problems with payments.
Manage technology set-up, onboarding, and integration of new hires.
Assist with onboarding and integrating vendors
Maintain relationships with building management, technology support team, and other external support organizations / vendors.
Manage office facilities to include moves and changes.
Assisting with special projects and performing other duties and functions as requested.
Be a backup and provide coverage to the Executive Assistant to the Chief Legal Officer and Legal Department.

QUALIFICATIONS

Demonstrated proficiency with Microsoft Office Suite (Word, Excel); strong Microsoft Outlook and Power Point skills
Excellent communication and interpersonal skills
Ability to multi-task and handle multiple responsibilities
Motivation to work in a team oriented and fast-paced environment
Ability to work well with a group of other admins, including the ability to develop new processes and approaches as needed to support the office
Eagerness to learn and solid work ethic
Ability to remain calm under stress

Various jurisdictions have passed pay transparency laws that require companies provide salary ranges for any positions for which they are accepting applications. Global Atlantic has offices in Atlanta, Batesville, Bermuda, Berwyn, Boston, Des Moines, Hartford, Indianapolis, and New York City. The base salary range posted below is inclusive of the lowest cost of living geography to the highest in which we have a Global Atlantic office.

Global Atlantic's base salary range is determined through an analysis of similar positions in the external labor market. Base pay is just one component of Global Atlantic's total compensation package for employees and at times we hire outside the boundaries of the salary range. Other rewards may include annual cash bonuses, long-term incentives (equity), generous benefits (including immediate vesting on employee contributions to a 401(k)), as well as a company match on your contributions), and sales incentives. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Compensation for our more senior positions have a larger component of short-term cash bonus and long-term incentives. The base salary range for this role is $74,012 to $98,683.

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TOTAL REWARDS STATEMENT

Global Atlantic's total rewards package is reflective of our corporate values, particularly diversity, excellence and innovation, with a focus on inclusion, pay equity, and flexibility. We are proud to support your personal and professional growth and well-being through programs such as educational assistance, virtual physical therapy, remote/onsite fitness reimbursement, a medical second opinion program, pet insurance, military leave, parental leave, adoption assistance, fertility and family planning coverage. We strive to foster a culture of total well-being through community outreach and charitable giving programs.

We are active in our communities-

New York: Red Hook Conservancy, Girls Who Invest and The Bowery Mission
Boston: Cradles to Crayons, Project Bread, Let's Get Ready, Rise Against Hunger, Salvation Army and many other local volunteer organizations in around the Boston area
Hartford: Habitat for Humanity, Foodshare, Humane Society, Hands on Hartford, Mercy Shelter and Dog Star Rescue
Indianapolis: Elevate Indianapolis, Gleaners Food Bank and the Juvenile Diabetes Research Foundation
Batesville: American Cancer Society Relay for Life, Angels of Giving, Margaret Mary Health Foundation, Ripley County Community Foundation, Safe Passage, Batesville High School Sponsorships, local area youth sports and food pantries, as well as many others
Des Moines: United Way, Central Iowa Shelter & Services, Junior Achievement of Central Iowa and Make a Wish Foundation
Berwyn: Food drive and will be planning an event to help a local family over the holidays
Atlanta: Packaged Good Organization, which helps the most vulnerable community members with providing personalized care packages for people in need including the elderly, our armed forces, the homeless and hospitalized kids
Bermuda: Sponsor of a weekly feeding program operated by The Hamilton Seventh-Day Adventist Church

Social platforms provide an environment to collaborate with others and participate in friendly competitions towards achieving physical, emotional and financial well-being. Our highly competitive health, retirement, life and disability plans can be tailored to best suit your needs and those of your whole family.

Global Atlantic is committed to creating an inclusive environment where everyone can meaningfully contribute to our success. We are proud to be an equal opportunity employer and we do not discriminate in employment on any basis that is prohibited by federal, state or local laws. More than that, we strive to be inclusive of all backgrounds and experiences, which we feel gives us a competitive advantage in the market and within our firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Employees who require an accommodation to perform the essential functions of their job will participate in an interactive process which may include providing documentation. If you are hired and require an accommodation for any protected status, please email [email protected]

Please click on the links below to learn more about Global Atlantic.

Global Atlantic Financial Company Employee Candidate Privacy Notice